Maximizing the Value of Business with Data Conversion

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Not sure how to leverage data to create impactful experiences for your business? Wondering how to maximize business value in a way that makes clients want to come back? Well, Whether you’re an established business professional or just getting started, proven knowledge and real insights about the data conversion process will enhance your business output and right away get you there. Well curious to know? Read on!

What does Data Conversion mean?

Data conversion involves data transfer, thus maintaining feasibility and consistency, from one system to the next. The method includes deleting, converting and mounting data from a source, like a database, server, or web site.

data conversion

Data conversion is a vital data transfer framework method, and also involves modifications in data formats from current knowledge bases to new ones. The transition of data includes data migration and relocation from different databases as applications are change or upgraded, and computer structure adjustments to ensure they remain consistent with the current software.

Based on the quantity and sophistication of the file types concerned it can be easy or complicated to transform data. But no two conversion workers are alike. For eg, in certain situations, large data volumes from some domains may be combined, and in others separated.

How helpful/ useful is Data Conversion strategy for businesses?


The Experian study for 2017 shows that data opens a wide spectrum of possibilities: improved client support, prevention and risk management, higher sales and much more.

Data storage will improve the market foundation, whether consumer actions, revenue reports, or some other data. Through drawing vital insights from the results, organizations can make data-driven business choices, develop organizational activities, and discover innovative methods of producing income. The task is, though, to determine that all accessible data are functional. And the Data Conversion Process allows us to do this.

Here are 3 ways Data Conversion could be of great advantage-

  1.  The Data saves in a structured format until translated into the destination environment. This enables faster processing of data, such as data transfer, retrieval, replication, and alteration.
  2. It’s simpler to reach, track, and envision data by data transfer. However, several complicated data can transform into understandable forms via the cycle of big data, enabling good usage of accessible data.
  3. If data is presented in a single file, all procedures such as data creation, testing, and interpretation are easily implemented.

Data Conversion Vs Data Migration- How is data migration different?

When the data conversion deals with specific areas of information, the method of transferring and fusing entire systems and services is data migration.

Data migration might seem simple at first, but it’s moderately complicated, as the transforming code! This typically includes so-called data mapping, a strategic process that transfers data through one repository to another by considering where the data resides.

What are the steps involved in the Data Conversion process?


Extracting Existing System Data

This process is about properly organized, efficient migration of data. Each project for data conversion needs to begin by identifying project boundaries. You have to view CRM files, commodity files, and ERP programs to evaluate the financials of an organization. The next move is to profile it to check its content after collecting information from the relevant sources. You can also start with knowing the following-

  • Which form of data to convert?
  • How is the consistency and availability of the information? Is it appropriate to convert completely or partially?’ What are the requirements for data conversion?
  • Which are the formal guidelines?
  • What is the provisional project duration?
  • How long would you like the data conversion to take place?

A comprehensive description of the data sets such as sectors, data sort, repeat count, error count, and it derives the number of values in each area through data profiling. It simplifies the user’s data and decides how much research you have to do to get them comfortable to evaluate.

Build a Definitive Data Strategy

When the system data is in place, you can identify a Data Conversion strategy — leaders and business experts who can build a pragmatic approach. The very next step is to determine the value of a business, define goals, assess the industry, competitiveness, technologies as well as data assets and resources accessible.

For instance, the UPS initiative previously stated its priorities and placed quality enhancement and cost savings at the core of its data initiative. This identified further technology improvements that saved the organization $400 million annually.


Read our other article: How Small businesses can make a new plan Post Pandemic

Data Cleansing

Data from different sites would be of no use unless thoroughly inspected and cleaned. The next step is to define resources and processes for the collection or the development of accurate data sets, for more study to be valid and for the usage of secure cloud storage.

This step helps fix and delete report anomalies, armed with data profiling insights. This also defines code changes that will help the data work. Data cleaning in the early phase of the transfer cycle means that the final consumer gets only reliable data.

Data Relocation to Output Destination

The two intermediate steps included translating data into a destination-compatible format. This phase allows users to describe field-by-field flux and relation between source and destination objects. Specific processes, such as filters, links, aggregates, needs to implement to split the data silos down.

Also, this needs fewer detailed theoretical care.

Checking the Data Accuracy

Companies may derive their knowledge from data through analytics. This is the overarching aim of the entire technology project, as data analytics help managers to make evidence-driven decisions.

Verifying data confirms the transformed series appear and function as proposed. You may do so by appending expectations of data consistency. Such methods, for instance, will help in resolving if certain fields have a void or non-bound values. As a result, you receive specific and accurate details.

Therefore, The following can be assured by proper data conversion:

  • Translation of data for the target domain into an agreeable format
  • Ensure proper transmission of data
  • Data functions in the network of the current target
  • The data conserves its consistency
  • Keep Data integrity in all applications and use such details throughout all times.

Data Conversion Process Tools

While most CRM systems provide a form of a conversion method, for example, the option to save client records as an Excel or CSV file, more sophisticated software requires large-scale data conversion.

Scripting Tools present the demand for development and initialization of data by Python or SQL scripts. ETL on-site tools on the cloud and the native application systems of the organization. They efficiently simplify the ongoing standardization phase and remove the need to type codes. With the usage of these data transfer devices, the client would want a license or a copy from the product provider. The ETL Tools on Cloud allow the company to use the tech vendor’s technology and knowledge through the cloud.

The Bottom-line:

Efficient data conversion is important if the consistency and reliability of the data are to maintained and that it does not impair the regular improvements of information structures.

Hope this article gave you a clear picture of the data conversion process. So is your business employing an efficient data conversion strategy? Well, take a look now!

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